Fleet Management
Software



In the age of digitalisation, fleet management has evolved from manual, time-consuming processes highly dependent on human intervention, to intelligent and more efficient systems thanks to technology. Our fleet management software has been developed to meet the needs of organisations in various business areas. This software offers a complete and intuitive platform designed to optimise all the particularities of shared vehicle management.

In the age of digitalisation, fleet management has evolved from manual, time-consuming processes highly dependent on human intervention, to intelligent and more efficient systems thanks to technology. Our fleet management software has been developed to meet the needs of organisations in various business areas. This software offers a complete and intuitive platform designed to optimise all the particularities of shared vehicle management.

The importance of fleet management

In an increasingly dynamic business environment, effective fleet management plays a crucial role in optimising logistics operations. From easy vehicle booking to maximising available resources, every detail counts. The integration of specialised software is the key to meeting emerging challenges, providing efficiency and control in fleet management operations.

Companies daily challenges in managing vehicle fleets

Users of vehicle-sharing fleets face numerous challenges on a daily basis. From highly bureaucratic and manual processes to failures resulting from poorly computerised management, the robustness of fleet management is constantly being tested. The digitalisation of processes has emerged as a solution to make decisions more informed, thus optimising operational efficiency.

What it is and how it works

Our fleet management software has been meticulously designed to provide total control, from allocating resources to analysing data. It represents a comprehensive solution for managing shared vehicles. Through this platform, employees can easily check the availability of vehicles based on criteria such as date, destination, characteristics, and make their bookings in a very simple way. Subsequently, all the relevant information is automatically made available to those involved via the application, portal or email, in an automated way.

Benefits of our fleet management software

Increased operational efficiency

Our solution revolutionises fleet management, replacing bureaucratic and poorly digitised processes with an agile approach. This results in greater operational efficiency, eliminating administrative tasks that don't add value to the end goal.

Cost reduction

Only a fully digital solution like ours can guarantee effective management of shared fleets. We provide constant monitoring of available resources, which allows for strict cost control and strategic allocation of the available fleet, reducing waste.

Greater team co-operation

We facilitate co-operation between employees and teams, allowing them to play an active role in booking vehicles. The process becomes fluid and organic, promoting more collaborative and effective management.

Optimising resource management

Simplistic solutions that are still poorly digitised tend to lead operations towards operational inefficiency in terms of the use of available resources. Our fleet management system makes it possible to increase efficiency by analysing fleet utilisation in detail. We guarantee optimised management by identifying potential scenarios of shortage or excess of available resources.

Improved perception of trust

Efficient vehicle fleet management promotes a more valuable service, free of errors resulting from excessively manual and poorly automated processes. Transparency in operations increases customer confidence in organisations.

Environmental sustainability

By optimising fleet management processes through digitalisation, we make a positive contribution to reducing the carbon footprint and promoting more sustainable practices.

Compliance with standards and regulations

Our fleet management software facilitates efficient administration, ensuring compliance with the specific regulations of each sector.

Increased competitiveness

In an age where technology is crucial, our solution is a unique competitive differentiator, giving your business an added operational advantage. Take advantage of technology to stand out in an increasingly sophisticated market.

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Essential functionalities for company fleet management

Simplified vehicle booking

We make the booking process easier by allowing users to visualise all the vehicles available in the desired time range. By selecting the one that best suits their needs, the process flows quickly and intuitively.

Multi-platform operational control

Our solution is optimised to integrate with other technological solutions already present in your company's IT infrastructure. The ability to cohabit with different platforms is essential for integrated management.

Strategic allocation of vehicles

Considering the different characteristics of the vehicles, we offer the ability to assign resources in a segmented way. Each user visualises the options that best suit their functions, each user visualises the options that best suit their functions.

Creating recurring bookings

Given the routine of the teams, our platform allows for the systematic creation of recurring bookings, simplifying the management of scheduling over time.

Information updated in real time

Real-time fleet monitoring is a strategic advantage. With our software, you get detailed information on activity, enabling quick and informed decisions.

Accountability of stakeholders

In the event of incidents, our solution identifies the affected reservation, enabling swift and appropriate action to be taken. Whether through misuse or otherwise, any event that jeopardises the safety of vehicles and/or their occupants can be recorded on the platform so that those responsible can act accordingly.

Anomaly reporting systems

During the use of the vehicles, employees have the opportunity to report during the use of the vehicles, helping to identify issues not previously identified.

Reserve sharing suggestion capability

To make the most of resources, the software allows you to suggest that a booking be shared. When you fulfil a booking, it will notify you of the possibility of sharing it with another employee nearby, reducing costs.

Preventive maintenance

Alerts for checking critical components and a history of interventions facilitate preventive maintenance, extending the life of vehicles and avoiding unexpected breakdowns.

Platform customisation

The fleet management platform can reflect your company's visual identity, incorporating the main graphic lines into the booking interface.

Compatibility with different operating systems

Our software is compatible with Android and iOS systems, allowing you to run and access functionalities from versions 7 and 9 respectively.

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How the fleet management
platform works

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Booking

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Verification

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Key pick up

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Travelling

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Final check-up

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Return of keys

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Booking finalisation

Common challenges in the transition to a digital fleet management solution

The transition to a fleet management solution like ours offers numerous benefits, but it can also be a challenge and a real test of the structural resilience of companies that are still not very digitalised.

Resistance to change

Resistance to change is a common challenge in any technology implementation process. Investing in this type of innovation will allow you to experience the tangible benefits of efficient fleet management, increasing productivity, reducing costs and staying ahead of the competition.

Integration with existing systems

Although this software is compatible with most existing systems, we understand that the transition to a new solution deserves to be considered by the managers responsible for the existing IT stack, in order to guarantee smooth and sustainable integration.

Information security

It is crucial to ensure that a new digital solution fulfils security standards and complies with general regulations. Investing in robust security measures is essential to protect company data and all those involved in the process.

Technological adaptation

For some companies, the technological complexity associated with a new solution can be remarkable. It is crucial to provide employees with adequate training and support to master the use of the technology.

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For whom is fleet management software intended?

The transition to a fleet management solution like ours offers numerous benefits, but it can also be a challenge and a real test of the structural resilience of companies that are still not very digitalised.

Logistics

Real-time monitoring and efficient fleet management are crucial for transport and logistics companies.

Distribution

Companies that rely on efficient deliveries, such as food delivery services, e-commerce and goods distribution, will be able to experience greater levels of operational efficiency with fleet management software.

Engineering and construction

Companies in the construction sector will be able to use this software to manage the transport of equipment and people to different construction sites.

Health

Ambulances, medical vehicles and health service fleets will be able to equip themselves with software capable of ensuring emergency response and monitoring their mobile assets.

Maintenance

Sectors such as equipment maintenance, repair and technical services will be able to maximise their journeys and schedules with the help of digitalised fleet management.

Vehicle hire

Companies that hire vehicles, bicycles, motorbikes and other means of transport will be able to use this type of system to manage their mobility offer.

Public services

Public utilities such as water, electricity and gas use the software to manage their fleet of operational vehicles.

Sales

Companies with dedicated sales force teams could benefit from more efficient management.

Waste management

Waste management, collection and transport can be adjusted with this type of software to make better use of resources on the ground.

Transport

Passenger transport services, such as taxis and private transport companies, could experience new levels of sophistication for optimised driver management.

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Trends for the future of fleet management in companies

The transition to a fleet management solution like ours offers numerous benefits, but it can also be a challenge and a real test of the structural resilience of companies that are still not very digitalised.

Autonomous driving

With the rise of autonomous driving vehicles, a notable reduction in operating costs is expected, while at the same time boosting the safety and efficiency of fleets.

Fleet electrification

In a global context of growing concern for sustainability, more companies are expected to adopt electric or hybrid vehicles in the future. This shift reflects a commitment to greener practices, aligning fleets with evolving environmental standards.

Advanced data analysis

Implementing advanced data analysis and artificial intelligence enables companies to gain valuable insights into fleet performance, identify patterns and make more informed strategic decisions.

Mobility platforms

Companies are adopting mobility platforms that combine various transport options, providing more comprehensive and efficient travel management.

Fleet management as a service (FaaS)

The growing trend towards outsourcing fleet management is becoming more relevant every day, with more companies opting for fleet management solutions as a service, which offer flexibility, continuous updates and specialised support.

Mobility as a service (MaaS)

The trend towards mobility as a service is remodelling companies approach to employee travel. They integrate various options such as vehicle sharing and other modalities on a single platform accessible to the entire organisation.

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Frequently asked questions

How can I guarantee the security of my company's data when using fleet management software?

Companies should look for fleet management software that fulfils data security requirements, as well as general regulations. It is key to implement robust security measures, such as multi-factor authentication and controlled access, to protect the company's confidential information and that of all stakeholders.

How can I ensure the successful implementation of fleet management software?

The solution is to carry out a detailed analysis of the company's specific needs and system requirements. Choosing software that meets these requirements is the first step. Providing training for employees to ensure effective adoption, along with carrying out regular evaluations of the entire system, can mitigate any problems or challenges.

How can I justify the investment in fleet management software to company management or operations managers?

It is important to carry out an in-depth analysis that highlights the financial and operational benefits of implementing this software. This analysis should include current costs, highlighting the potential savings in resources at various levels by using our software. In addition, it is imperative to present an assessment of the benefits in terms of operational efficiency, security and customer service.

How can I ensure a smooth transition to new fleet management software

In the first instance, the objectives and expected benefits of this investment should be clearly communicated to the organisational structure. Likewise, providing training and support will ensure that users become familiar and comfortable with the new processes. Throughout the process, it is crucial to establish clear performance metrics to evaluate the success of the transition and implement any adjustments based on the feedback obtained.

How can I customise fleet management software to my company's needs?

Exploring customisation is important to ensure that the software meets your company's specific needs. This can involve adapting existing functionalities or developing new ones to address the unique requirements of your operation.

What is the expected return on investment when implementing fleet management software?

Evaluating the financial benefits of implementing fleet management software, including potential cost reductions, increased operational efficiency and improved customer service, will be crucial to the viability of such an implementation in your company. A detailed analysis of the potential return on investment can help justify the associated cost to management and other stakeholders.

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